We Run Your Back Office So You Can Run Your Facility.
- Payroll processed on time — every time, no errors
- Shifts filled before they become emergencies
- Turnover cut so your best staff actually stay
40%
Avg. Turnover Reduction
2 Wks
Avg. Onboarding Time
98%
Client Retention Rate
15+ Years
in Residential Care Administration
I built Legacy AI Solutions because I lived the problem.
After over a decade working inside residential care facilities, I watched compassionate directors drown in paperwork while the operations around them fell apart.
Payroll ran late. Shifts went unfilled. Good staff burned out and left. The operators who cared the most had the least time to fix it — so I built the system that fixes it for them.
Kevin Cox
Founder & CEO, Legacy AI Solutions
Residential Care Operations & Administration Expert
We take the back-office off your plate. Completely.
From payroll to staffing to full administrative takeover — Legacy AI Solutions covers every corner of your residential care operations so you can focus on delivering exceptional care.
Payroll Management
We take over your entire payroll process — from time tracking to direct deposits. Our AI-powered system ensures accuracy, compliance, and on-time processing every pay period, eliminating costly errors and late payments.
- Automated time & attendance
- Tax compliance
- Direct deposit processing
Staffing Solutions
Never scramble to fill a shift again. We provide intelligent staffing support — matching qualified candidates, managing scheduling conflicts, and ensuring your facility stays fully covered 24/7.
- Shift coverage management
- Candidate sourcing
- Credential verification
Turnover Rate Reduction
High turnover is expensive — and predictable. Our AI identifies retention risk early, helping you take action before good staff walk out the door. We build systems that make your team want to stay.
- Retention risk scoring
- Exit interview analysis
- Engagement programs
Compliance & HR Administration
Stay audit-ready at all times. We manage employee files, policy documentation, onboarding paperwork, and regulatory compliance so nothing falls through the cracks.
- Onboarding automation
- Policy management
- Audit-ready records
Full Administrative Takeover
Ready to hand it all off? Our flagship service gives you a dedicated Legacy AI Solutions team that fully operates your back-office administration — you stay informed without being buried.
- Dedicated admin team
- Weekly reporting
- Priority support
Operational Analytics
Get clear, real-time visibility into your workforce data. Custom dashboards show you staffing costs, overtime trends, turnover patterns, and more — in plain language, not spreadsheets.
- Custom dashboards
- Cost analysis
- Workforce forecasting
They had the same problems you have now.
These are not feel-good stories. These are operators who were losing time and money — and exactly what changed when they stopped doing it alone.
“I was drowning in payroll corrections every single month. I handed it to Legacy AI Solutions. It has not been wrong once. My staff get paid on time, I stopped getting angry calls, and I got my weekends back.”
Patricia Monroe
Executive Director • Sunrise Gardens Assisted Living
“78% turnover. I thought that was just the industry. Legacy AI Solutions showed me it was the systems — or the lack of them. Three months later we were at 27%. I saved over $120,000 that year. That number is not an exaggeration.”
Marcus Thompson
Owner & Administrator • Heritage House Residential Care
“I was manually coordinating staffing across three locations. Every morning was a fire drill. Legacy AI Solutions built us one system that handles all of it. I have not scrambled to fill a shift in four months.”
Diane Okafor
Regional Operations Manager • CareFirst Communities (3 locations)
“The state inspector walked in and told me it was the most organized facility she had seen in 20 years. I used to spend two weeks panicking before every audit. Now the records are just always ready. Zero citations.”
Robert Santiago
Facility Administrator • Meadowview Memory Care
“I gave Legacy AI Solutions the entire admin operation after the first month. My staff stopped doing paperwork and started doing their actual jobs. Revenue climbed 18% in six months. The ROI was obvious within the first 60 days.”
Angela Whitfield
CEO • Harmony Living Group
“I was not going to hand my business to anyone. But I was also burning out trying to run everything myself. I took the consultation. Six months later I run a calmer facility, my numbers are better, and I am not the one doing the admin anymore.”
Terrence Byrd
Owner • The Wellington Residential Home
Ready to hand off the burden?
Book a no-pressure, 30-minute call with our team. We'll review your current administrative challenges and show you exactly how Legacy AI Solutions can help — with no commitment required.
This call is for residential care facility owners, directors, and operators who are tired of managing payroll, staffing, and administration alone and are ready to hand it off to a team that specializes in exactly that.
30-Minute Strategy Call
We map your specific admin challenges and show you a custom solution.
Onboarded in 2 Weeks
Most clients are fully running within 2 weeks of their first call.
Zero Commitment
No contracts to sign, no pressure. Just clarity on what's possible.